Western Illinois Bancshares Inc.
Excessive & Luxury Expenditure Policy
The Board of Directors and Executive
Management of Western Illinois Bancshares Inc., (“the Company”) and its subsidiaries’,
are committed to complying fully with the requirements of the TARP (Troubled
Asset Relief Program) Standards for Compensation and Corporate Governance as
defined by the Department of the Treasury pursuant to requirements set forth in
the Emergency Economic Stabilization Act of 2008 (“EESA”), as amended by the
American Recovery and Reinvestment Act of 2009 (“ARRA”) during the period that
the Company participates in the TARP Capital Purchase Program.
The objective of this policy is to fulfill
the Company’s requirement pursuant to the TARP Standards for Compensation and
Corporate Governance to have in place a company-wide policy regarding excessive
or luxury expenditures as defined by the Department of the Treasury pursuant to
EESA and ARRA.
The Board of Directors is required by the
TARP Standards for Compensation and Corporate Governance to adopt a policy
regarding excessive and luxury expenditures. The Board has oversight
responsibility for the Company’s compliance with the requirements of TARP
Standards for Compensation and Corporate Governance as defined by the
Department of the Treasury. In support of its oversight responsibilities, the
Board shall have the following roles:
· The Board must review and approve this policy
on an annual basis, or, in the event of subsequent amendments to the TARP
Standards for Compensation and Corporate Governance as defined by the
Department of the Treasury, in such time frame required by the amendment.
·
The Board shall review any exceptions to this policy at the next
regularly scheduled meeting subsequent to the granting of the exception.
Executive management is responsible for
the effective implementation of this policy. To that end, executive management
shall have the following roles:
·
Monitor of all expenditures addressed by this policy to ensure
compliance with this policy.
· Document and
justify any exceptions to this policy and report exceptions to the Board.
· Promptly recommend modifications of this
policy to the Board to ensure it remains compliant with the TARP Standards for
Compensation and Corporate Governance as defined by the Department of the
Treasury as it may be amended.
· Ensure that this policy is posted on the
Company’s website.
It is the policy
of the Company that excessive or luxury expenditures on office and facility
renovations, entertainment or events, conferences, holiday parties, director
education, and aviation or other transportation services, and other similar
items, activities or events for which the Company may reasonably anticipate
incurring expenses or reimbursing an
employee for incurring expenses are prohibited to the extent that such
expenditures are not reasonable expenditures for staff development, reasonable
performance incentives, or other similar reasonable measures conducted in the
normal course of business.
Renovations: Renovations of facilities and office
spaces should be relative to the approved annual budget. An exception to this
can be allowed if management must deal with an emergency situation such as an
act of nature and the expenditure is necessary to make the facility operational
for customer use. At no time should renovations be done that would have the
appearance of being extraordinary or excessive from a shareholder perspective.
Entertainment: Entertainment is defined as an activity
that an associate would use corporate funds for business development purposes
relating to a current customer(s) or prospective customer(s) or to further
enhance the Bank’s marketing efforts. Our expectation is that all expenses
incurred to the Bank would be for company purposes and used to drive business
to the Bank.
Conferences: The Company values growth and
development of our employees and provide them with appropriate educational
opportunities, including conferences. These conferences should be related to
the financial services industry and have a direct correlation to their job.
Typically these conferences are sponsored by vendors, banking associations, or
other industry related entities.
Holiday Parties: Holiday parties are part of an employee
appreciation process. These events should be local in geographic nature, and
costs should be in line with the approved annual budget.
Director Education: Board Retreats should only be used for educational
purposes and should be kept in consideration and looked at in the same view and
discretion as all other expenses. Board education is a vital part of
maintaining and keeping a dynamic director base.
Aviation Services: Transportation for associates, including conferences and business development purposes should be conducted in the most cost appropriate way for the Bank. The employee will provide the Accounting Department, when appropriate; an analysis of trips to determine which mode of transportation is the most appropriate for the Bank. Modes of transportation to be used for the analysis, for example, may consist of vehicle and commercial air service. A determination of transportation analysis will factor in cost, efficiency, and timeliness of travel.
POLICY APPROVED ON 8/23/09
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